Payroll (Management) Services Worldwide

Ministerie van Buitenlandse Zaken

The purpose of the Tendering Process is to conclude a Contract with Contractors for payroll management services, for seven different Lots with a maximum of one Contractor per Lot. The aggregate value has been estimated based in part on figures from previous years and expected future demand (excluding indexations). The estimated total value for all Lots combined is € 21.110.000 excluding VAT and excluding indexations over 10 years. Lot 1 / Region Western Hemisphere / Estimated value (10 years) € 4.200.000 ex VAT. Lot 2 / Region Western Europe / Estimated value (10 years) € 3.800.000 ex VAT. Lot 3 / Region Asia and Oceania / Estimated value (10 years) € 4.200.000 ex VAT. Lot 4 / Region Middle East / Estimated value (10 years) € 4.900.000 ex VAT. Lot 5 / Region Eastern Europe / Estimated value (10 years) € 2.800.000 ex VAT. Lot 6 / Region Africa / Estimated value (10 years) € 960.000 ex VAT. Lot 7 / Region Belgium / Estimated value (10 years) € 250.000 ex VAT. Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.

Deadline

Deadline 2026-09-24

Wie?

• Ministerie van Buitenlandse Zaken

Wat?

• Boekhouddiensten › Loonadministratiediensten

Waar?

• Agglomeratie ’s-Gravenhage
• Nederland

Aankoopgeschiedenis

Datum	Document
2026-07-21	Aankondiging van een opdracht

Aankondiging van een opdracht (2026-07-21)
Object
Toepassingsgebied van de aanbesteding
Titel: Payroll (Management) Services Worldwide
Referentienummer: 201865003.001.138
Korte beschrijving:

Soort contract: Diensten
Producten/diensten: Loonadministratiediensten 📦
Geschatte waarde exclusief BTW: 21 110 000 EUR 💰
Andere beperkingen op de plaats van uitvoering: Overal in het desbetreffende land
Informatie over kavels
Dit contract is verdeeld in percelen ✅
Maximumaantal partijen dat aan één inschrijver kan worden toegewezen: 7
Inschrijvingen kunnen worden ingediend voor een maximaal aantal partijen: 7

1️⃣
Interne identificatiecode: 1
Titel: Western Hemisphere
Geschatte waarde exclusief BTW: 4200000.0 EUR 💰
Beschrijving van de aanbesteding:

The scope of the Tender encompasses at this point in time 116 countries divided in seven Lots (see the Quotation form Annex 2 for overview of countries per Lot). The number of countries within a Lot might be subject to change due to political decisions by the Minister of Foreign Affairs to close or open missions. In total, payroll management services must be provided for approximately 2.300 employees, 750 former employees and 29 domestic staff. Please see the Descriptive document for a further, extensive description. Western Hemisphere - € 4.200.000 ex VAT Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.

Hoofdlocatie of plaats van uitvoering: Attention! Place of performance is worldwide, in different countries.
Land: Nederland 🇳🇱
Duur
Startdatum: 2027-01-01 📅
Einddatum: 2030-12-31 📅
Beschrijving
Maximumaantal verlengingen: 5
Overige informatie over verlengingen:

We may then extend the Contract unilaterally under identical conditions once with 3 years, and subsequently 4 times with 12 months, to a total of maximum 10 years, ending on December 31st 2036.

Informatie over opties
Opties ✅
Beschrijving van de opties:

The review procedure as described in article 8 of the Contract applies to the possible reviews described below. We expect to implement reviews in close consultation with the Contractor. This entails: - Addition of new missions and/or countries - Removal of missions and/or countries - Additional related services - Improvement proposals Please see the Descriptive document for a further, extensive description of the options.

Gunningscriteria
Kwaliteitscriterium (naam): Quality
Kwaliteitscriterium (weging): 750
Prijs ✅
Prijs (weging): 250
Titel
Identificatienummer van de partij: LOT-0001

2️⃣
Interne identificatiecode: 2
Titel: Western Europe
Geschatte waarde exclusief BTW: 3800000.0 EUR 💰
Beschrijving van de aanbesteding:

The scope of the Tender encompasses at this point in time 116 countries divided in seven Lots (see the Quotation form Annex 2 for overview of countries per Lot). The number of countries within a Lot might be subject to change due to political decisions by the Minister of Foreign Affairs to close or open missions. In total, payroll management services must be provided for approximately 2.300 employees, 750 former employees and 29 domestic staff. Please see the Descriptive document for a further, extensive description. Western Europe - € 3.800.000 ex VAT Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.

Titel
Identificatienummer van de partij: LOT-0002

3️⃣
Interne identificatiecode: 3
Titel: Asia and Oceania
Beschrijving van de aanbesteding:

The scope of the Tender encompasses at this point in time 116 countries divided in seven Lots (see the Quotation form Annex 2 for overview of countries per Lot). The number of countries within a Lot might be subject to change due to political decisions by the Minister of Foreign Affairs to close or open missions. In total, payroll management services must be provided for approximately 2.300 employees, 750 former employees and 29 domestic staff. Please see the Descriptive document for a further, extensive description. Asia and Oceania - € 4.200.000 ex VAT Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.

Titel
Identificatienummer van de partij: LOT-0003

4️⃣
Interne identificatiecode: 4
Titel: Middle East
Geschatte waarde exclusief BTW: 4900000.0 EUR 💰
Beschrijving van de aanbesteding:

The scope of the Tender encompasses at this point in time 116 countries divided in seven Lots (see the Quotation form Annex 2 for overview of countries per Lot). The number of countries within a Lot might be subject to change due to political decisions by the Minister of Foreign Affairs to close or open missions. In total, payroll management services must be provided for approximately 2.300 employees, 750 former employees and 29 domestic staff. Lot specific information: The Palestinian Territories are currently handled by the Netherlands Embassy there, but need to be implemented by the Contractor that wins Lot 4, in close contact with 3W. Please see the Descriptive document for a further, extensive description. Middle East - € 4.900.000 ex VAT Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.

Titel
Identificatienummer van de partij: LOT-0004

5️⃣
Interne identificatiecode: 5
Titel: Eastern Europe
Geschatte waarde exclusief BTW: 2800000.0 EUR 💰
Beschrijving van de aanbesteding:

The scope of the Tender encompasses at this point in time 116 countries divided in seven Lots (see the Quotation form Annex 2 for overview of countries per Lot). The number of countries within a Lot might be subject to change due to political decisions by the Minister of Foreign Affairs to close or open missions. In total, payroll management services must be provided for approximately 2.300 employees, 750 former employees and 29 domestic staff. Lot specific information: Turkey and Ukraine are currently handled by the Netherlands Embassies in those countries, but need to be implemented by the Contractor that wins that Lot, in close contact with 3W. Please see the Descriptive document for a further, extensive description. Eastern Europe - € 2.800.000 ex VAT Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.

Titel
Identificatienummer van de partij: LOT-0005

6️⃣
Interne identificatiecode: 6
Titel: Africa
Geschatte waarde exclusief BTW: 960000.0 EUR 💰
Beschrijving van de aanbesteding:

The scope of the Tender encompasses at this point in time 116 countries divided in seven Lots (see the Quotation form Annex 2 for overview of countries per Lot). The number of countries within a Lot might be subject to change due to political decisions by the Minister of Foreign Affairs to close or open missions. In total, payroll management services must be provided for approximately 2.300 employees, 750 former employees and 29 domestic staff. Please see the Descriptive document for a further, extensive description. Africa - € 960.000 ex VAT Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.

Titel
Identificatienummer van de partij: LOT-0006

7️⃣
Interne identificatiecode: 7
Titel: Belgium
Geschatte waarde exclusief BTW: 250000.0 EUR 💰
Beschrijving van de aanbesteding:

The scope of the Tender encompasses at this point in time 116 countries divided in seven Lots (see the Quotation form Annex 2 for overview of countries per Lot). The number of countries within a Lot might be subject to change due to political decisions by the Minister of Foreign Affairs to close or open missions. In total, payroll management services must be provided for approximately 2.300 employees, 750 former employees and 29 domestic staff. Lot specific information: Contractor needs to be in the possession of a certificate “Sociaal Secretariaat” to be able to be granted this Lot. Please see the Descriptive document for a further, extensive description. Belgium - € 250.000 ex VAT Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.

Titel
Identificatienummer van de partij: LOT-0007

Procedure
Soort procedure
Openbare procedure ✅
Rechtsgrondslag: Richtlijn 2014/24/EU
Belangrijkste kenmerken van de procedure:

Any interested Economic Operator may submit a tender for this Procurement Procedure We have opted for an open procedure. This gives all potential Tenderers sufficient time and opportunity to submit a high-quality Tender and ensures that the entire market has the opportunity to tender. This choice is based primarily on the following: * size of the contract; * transaction costs for the Contracting Authority and the Tenderers; * number of potential Tenderers; * desired end result; * complexity of the Contract; * type of Contract and nature of the market. Please see the Descriptive document for a further, extensive description.

Administratieve informatie
Termijn voor de ontvangst van inschrijvingen of verzoeken tot deelneming: 2026-09-24 10:00:00 📅
Voorwaarden voor de opening van de offertes: 2026-09-24 10:05:00 📅
Talen waarin inschrijvingen of aanvragen tot deelneming kunnen worden ingediend: Engels 🗣️
Minimumtermijn gedurende welke de inschrijver de offerte gestand moet doen: 4 maanden
Voorwaarden voor inschrijving
Een geavanceerd(e) of gekwalificeerd(e) elektronisch(e) handtekening of zegel (zoals omschreven in Verordening (EU) nr. 910/2014) is vereist
Openingsdatum: 2026-09-24 10:05:00 📅
Elektronische facturering: Vereist
Termijn voor verzoeken om aanvullende informatie: 2026-08-24 10:00:00 📅
Gunningscriteria
Type vast getal: Vaste waarde (totaal)

Aanbestedende dienst
Naam en adressen
Naam: Ministerie van Buitenlandse Zaken
Nationaal registratienummer: 5910447
Postadres: Schedeldoekshaven 101
Postcode: 2511 EM
Poststad: Den Haag
Regio: Agglomeratie ’s-Gravenhage 🏙️
Land: Nederland 🇳🇱
E-mail: fso-tendering@minbuza.nl 📧
Telefoon: +31 703486486 📞
URL: https://www.rijksoverheid.nl/ministeries/ministerie-van-buitenlandse-zaken 🌏
Type aanbestedende dienst
Ministerie of elke andere nationale of federale instantie
Hoofdactiviteit
Algemene overheidsdiensten
Communicatie
Documenten URL: https://www.tenderned.nl/aankondigingen/overzicht/434266 🌏
Deelname URL: https://www.tenderned.nl/aankondigingen/overzicht/434266 🌏
Elektronische indiening: Vereist

Aanvullende informatie
Aanvullende informatie

Attention! A Tenderer can be awarded a maximum of four Lots, unless this results in one or more Lots remaining without any valid Tender. Please see section 5.4 of the Descriptive document.

Dienst waar informatie over de beroepsprocedure kan worden verkregen
Naam: Rijksinkoopsamenwerking (RIS)
Nationaal registratienummer: 1543030
Postadres: Wilhelmina van Pruisenweg 52
Postcode: 2500 EA
Poststad: Den Haag
Regio: Agglomeratie ’s-Gravenhage 🏙️
Land: Nederland 🇳🇱
Contactpunt: Malou van Popta
E-mail: contact.ris@rijksoverheid.nl 📧
Telefoon: +31 0707585678 📞
URL: https://www.rijksinkoopsamenwerking.nl/ 🌏
Informatie over elektronische workflows
Elektronische facturering wordt aanvaard
Bron: OJS 2026/S 139-505893 (2026-07-21)

Nieuwe aankopen in verwante categorieën 🆕

Zakelijke dienstverlening: juridisch, marketing, consulting, drukkerij en beveiliging (>20 nieuwe aankopen)

Boekhoudkundige, audit- en fiscale diensten (19)

Boekhoudkundige en auditdiensten (12)

Boekhoudingsdiensten (3)

Boekhouddiensten (2)