Event Management Company to Deliver Flagship Events for GCA in 2023 and 2024

Global Center on Adaptation

The Global Center on Adaptation (GCA) is seeking an event management service provider/s (up to five) to plan, produce, execute and manage GCA’s various physical and virtual events.
GCA hosts multiple events including high-level events around the world as well as in the Netherlands, including in GCA’s floating office headquarters in Rotterdam.
Previous high-profile international events convened by GCA bringing together heads of state and governments, heads of international organizations, and other high-profile leaders in the fields of politics, economics and, climate include:
• Leaders’ Dialogue on the Africa Covid-Climate Emergency
• Hybrid Youth Dialogue on Adaptation Action
• Africa Adaptation Summit
• COP26 Ministerial Dialogue on Adaptation Action

Deadline

De termijn voor de ontvangst van de offertes was 2023-06-05. De aanbesteding werd gepubliceerd op 2023-04-17.

Wie?

• Global Center on Adaptation

Wat?

• Diensten inzake afvalwater, afval, reiniging en milieu › Milieuzorgdiensten

Waar?

• Nederland › Zuid-Nederland

Aankoopgeschiedenis

Datum	Document
2023-04-17	Aankondiging van een opdracht

Aankondiging van een opdracht (2023-04-17)
Object
Toepassingsgebied van de aanbesteding
Titel: Milieuzorgdiensten
Referentienummer: GCA-PR-23-264
Korte beschrijving:

The Global Center on Adaptation (GCA) is seeking an event management service provider/s (up to five) to plan, produce, execute and manage GCA’s various physical and virtual events. GCA hosts multiple events including high-level events around the world as well as in the Netherlands, including in GCA’s floating office headquarters in Rotterdam. Previous high-profile international events convened by GCA bringing together heads of state and governments, heads of international organizations, and other high-profile leaders in the fields of politics, economics and, climate include: • Leaders’ Dialogue on the Africa Covid-Climate Emergency • Hybrid Youth Dialogue on Adaptation Action • Africa Adaptation Summit • COP26 Ministerial Dialogue on Adaptation Action

Aankondigingsmetadata
Originele taal: Engels 🗣️
Documenttype: Aankondiging van een opdracht
Aard van de opdracht: Diensten
Regelgeving: Europese Unie
Gemeenschappelijke woordenlijst overheidsopdrachten (CPV)
Code: Milieuzorgdiensten 📦
Plaats van uitvoering
NUTS-regio: Nederland 🏙️

Procedure
Type procedure: Openbare procedure
Type bod: Inschrijving voor alle percelen
Gunningscriteria
Uit economisch oogpunt voordeligste inschrijving

Aanbestedende dienst
Identiteit
Land: Nederland 🇳🇱
Type aanbestedende dienst: Andere
Naam aanbestedende dienst: Global Center on Adaptation
Postadres: Antoine Platekade 1006
Postcode: 3072 ME
Poststad: Rotterdam
Contact
Internetadres: http://www.gca.org 🌏
E-mail: procurement@gca.org 📧
Telefoon: +31 880886800 📞
URL van de documenten: http://www.gca.org/about-us/procurement/ 🌏
URL voor deelname: http://www.gca.org/about-us/procurement/ 🌏

Referentie
Datums
Verzenddatum: 2023-04-17 📅
Indieningstermijn: 2023-06-05 📅
Publicatiedatum: 2023-04-21 📅
Identificatoren
Aankondigingsnummer: 2023/S 079-236667
PB-S nummer: 79

Object
Toepassingsgebied van de aanbesteding
Korte beschrijving:

The Global Center on Adaptation (GCA) is seeking an event management service provider/s (up to five) to plan, produce, execute and manage GCA’s various physical and virtual events.

GCA hosts multiple events including high-level events around the world as well as in the Netherlands, including in GCA’s floating office headquarters in Rotterdam.

Previous high-profile international events convened by GCA bringing together heads of state and governments, heads of international organizations, and other high-profile leaders in the fields of politics, economics and, climate include:

• Leaders’ Dialogue on the Africa Covid-Climate Emergency

• Hybrid Youth Dialogue on Adaptation Action

• Africa Adaptation Summit

• COP26 Ministerial Dialogue on Adaptation Action

Geschatte totale waarde: 995 000 EUR 💰
Korte beschrijving:

Overview of GCA Event Types:

1. Hybrid Event from a GCA office location

2. Hybrid Event from a location other than a GCA office

3. In-person event with onsite production

4. Fully Virtual Event

Indicative list of GCA Service Events for 2023 and 2024:

• GCA Africa Adaptation Summit, September 2023. In-person, Nairobi, Kenya. - GCA’s flagship event featuring 30-50 high-level participants in person (and accompanying staff) and a select number of virtual participants.

• GCA Ministerial event in Bangladesh, 2023. In-person or hybrid, Bangladesh.

• GCA Africa Partnership Forum 2023, hybrid – A hybrid…

… event, likely from an African country featuring some in-person participants (approx. 20) and mostly virtual participants.

… event from Bangladesh featuring some in-person participants (approx. 10) and mostly virtual participants from across South Asia.

• STA23 launch, 2023. Hybrid - A flagship knowledge event for GCA, usually hosted at GCA’s HQ with a select number of high-profile guests joining virtually.

• GCA CEO Annual Lecture, 2023. In-person or hybrid - A flagship knowledge event for GCA, hosted at a university (likely in Africa) with a select number of high-profile guests joining virtually.

• GCA-convened high-level event at COP28, December 2023. In-person or hybrid, Dubai, UAE. - likely a high-profile side-event, featuring about 30-40 high-level participants (Heads of State and Governments, Ministers, and Special Representatives), and broadcast online to a mass audience.

• International Panel for Deltas and Coastal (IPDC) areas event, March 2024. Hybrid, from the Netherlands – either or hybrid or entirely virtual. A panel discussion, with some virtual participants, broadcast to a mass audience.

• GCA High-level launch event for the South Asia flagship program, 2024. In-person or hybrid, Bangladesh.

• GCA Annual Meetings, September 2024. In-person or hybrid, Rotterdam, The Netherlands. - GCA’s flagship event featuring 30-50 high-level participants in person (and accompanying staff) and a select number of virtual participants.

• GCA CEO Annual Lecture, 2024. In-person or hybrid - A flagship knowledge event for GCA, hosted at a university (likely in Africa) with a select number of high-profile guests joining virtually.

• GCA-convened high-level event at COP29, November-December 2024. In-person or hybrid. - likely a high-profile side-event, featuring about 30-40 high-level participants (Heads of State and Governments, Ministers, and Special Representatives), and broadcast online to a mass audience.

• Three Youth forums, 2023. 1 virtual and 2 in-person. – participants from different geographic locations, broadcast online to a mass audience.

• Seven Youth forums, 2024. 5 virtual and 2 in-person. – participants from different geographic locations, broadcast online to a mass audience.

• 16 Water Adaptation Community/IPDC technical knowledge exchanges. 12 virtual and 4 in-person. – speakers and participants from different geographic locations, broadcast online to a mass audience.

Geschatte waarde exclusief BTW: 995 000 EUR 💰
Duur: 18 maanden
Beschrijving van de verlengingen:

Possible renewal for an additional period of two (2) Years (based on the satisfactory performance of the supplier) and on mutual agreement of both the GCA and the supplier.

Gemeenschappelijke woordenlijst overheidsopdrachten (CPV)
Aanvullende CPV-code: QA11
Plaats van uitvoering
Hoofdlocatie of plaats van uitvoering: Europe, Africa, Asia

Juridische, economische, financiële en technische informatie
Voorwaarden voor deelname
Geschiktheid om de beroepsactiviteit uit te oefenen:

• International contractors/firms must be a registered entity in their home country regulatory agency as and where applicable.

• All Bidders must have a current staff of least 10 staff members.

• Must be fully insured.

• Provide a copy of the statutes/registration of the legal entity and evidence concerning the appointment of the persons authorised to represent the Bidder in dealings with third parties and in legal proceedings.

• Provide organizational organogram and demonstrate expertise to address the requirements identified in Annex 3 with description of team members and key personnel roles.

• Provide evidence of the employers' liability, public liability insurance [and professional liability or indemnity if appropriate] held by the Bidder. The evidence should include the name of the insurers, policy numbers, expiry dates and limits for any one incident and annual aggregate caps and the excesses under the policies.

Procedure
Rechtsgrondslag: 32014L0024
Aantal te overwegen deelnemers: 5
Motivering van de raamovereenkomst: N/A - Not exceeding 4 years.
Motivering voor een raamovereenkomst van meer dan vier jaar: N/A - Not exceeding 4 years.
Tijdstip van ontvangst van inschrijvingen: 16:00
Talen waarin inschrijvingen of aanvragen tot deelneming kunnen worden ingediend: Engels 🗣️
Geldigheidsduur van de inschrijving: 4 maanden
Datum opening inschrijvingen: 2023-06-06 📅
Tijdstip van opening inschrijvingen: 10:00

Aanbestedende dienst
Identiteit
Nationaal registratienummer: 76050475
Ander type aanbestedende dienst: International Non-Governmental Organisation
Contact
Contactpunt: GCA Procurement
Internetadres: www.gca.org 🌏
Adres van het kopersprofiel: www.gca.org/about-us/procurement/ 🌏
Documenten URL: www.gca.org/about-us/procurement/ 🌏
URL voor deelname: www.gca.org/about-us/procurement/ 🌏
URL van de documenten: www.gca.org/about-us/procurement/ 🌏

Aanvullende informatie
Beoordelingsorgaan
Naam: Dutch Civil Courts
Poststad: Rotterdam
Land: Nederland 🇳🇱
Voor bemiddelingsprocedures verantwoordelijke instantie
Naam: International Chamber of Commerce
Bron: OJS 2023/S 079-236667 (2023-04-17)

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